CA SOS Makes Changes to Certified Copies

We received notice from the California Secretary of State (CA SOS) that in order to improve their services and reduce expenses, the Business Programs Division, excluding the Uniform Commercial Code Section, is changing the way that they process and provide certified copies of documents.

The CA SOS currently provides a separate cover sheet indicating that the copy is a true and correct copy of the original document of record with their office. The change will eliminate that cover page and now every document certified by the Business Programs Division, with the exception of Uniform Commercial Code Section, will contain a manually placed certification stamp. This procedure will be implemented for document filing and retrieval.

The stamp will appear on the back of the final page of the document in the lower right-hand corner. The stamp will contain the date the document was certified, the signature of the Secretary of State, and the California State Seal. Within the area of the stamp will be the handwritten number of pages being certified and the initials of the deputy certifying the document.

Please take a moment prior to submitting documents to ensure that they are complete and printed only on one side. As part of Parasec’s quality control process we will double check this prior to submitting to the Secretary of State as well to avoid any delays.

Make note that any pending orders that are currently at the Secretary of State for filing or retrieval will be returned to us using this new procedure.

Please contact your Account Executive directly if you have any further questions.

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